Tel: 01 4851727     E: info@fingalcountychildcare.ie   

Early Years and School Age Childcare Capital Programme 2020

                                                                            Early Learning and Care Services & School Age Childcare Services
                                                                                                   Capital Grants 2020

Overview Capital 2020
The Capital 2020 Grant Scheme opened for applications at the end of February 2020.  Applications will be made online via the PIP system.

The key objectives for the 2020 Capital programme are to:
• Address the demand for childcare places for children from 0 to 2 years and 8 months old;
• Ensure that community early years and school age childcare services are compliant with all regulations in relation to the delivery of their services;
• Address the demand for school age childcare places

All applicants i.e. Early Learning and Care Services & School Age Childcare Services must make their application through the PIP portal. New services who are registered on the Early Years Platform only will be able to access the application form by obtaining a PIP Portal Log in.
Pobal’s Early Years Provider Centre (EYPC) is available to deal with specific queries from services. EYPC Contact Details:  Phone support:   01 5117222 to talk to an EYPC representative. This phone line is available from 8am - 6pm Monday to Friday. Note: The lines are closed every Wednesday from 9.00am – 10.00am for training purposes. Email:  This email address is being protected from spambots. You need JavaScript enabled to view it.  or contact Fingal County Childcare Committee on 01-4851727

 

Summary Table of Key Requirements per Strand

EARLY LEARNING AND CARE SERVICES

 

Strand A

Explanations

Grant Size

Minimum Requirements

Creation of new places for children between 0 and 2 years and 8 months.

Expansion of an existing facility;

 

Relocation of an existing facility to meet increased demand;

 

 Setting up of a new facility to meet demand.

 

Expansion of an existing facility;

 

Relocation of an existing facility to meet increased demand;

 

 Setting up of a new facility to meet demand.

 

Minimum grant is €10k

 

Maximum grant is €50K

All applicants must have a DCYA Reference Number and be registered on the Early Years Platform and PIP system for the facility which is the subject of the Strand (A) application. 

 

Applicants who received funding under Capital 2017-2019 are not eligible to apply.

 

The application must be for capital works; however, equipment can be included.  The minimum amount of equipment that can be included in the grant is 10% of the capital grant requested.  

 

Minimum number of additional places that can be created:

·       3 new places for under 1 years

·       5 new places children between 1 and 2 years and 8 months old

 

Strand B

 

Maintenance

Maintenance works on electrical, gas and heating appliances to ensure they meet regulations and standards.

 

 

Equipment or works to ensure that facilities are meeting the minimum regulatory and quality standards, including fire safety equipment

 

Maximum of €1,200k and 

 

Minimum of €250

 

This grant will be paid retrospectively i.e. ELC & SAC must purchase the items in advance of making the application for funding. 

 

Only community owned early learning and care and school age childcare services are eligible to apply. 

 

All applicants must have a DCYA Reference Number for the facility which is the subject of the Strand (B) application. 

 

Before a payment all existing early learning and care services Pobal will check Tusla registrations to ensure that the service is included on the registrations. 

 

In exceptional circumstances new services will not be required to have their registration with Tusla completed, however Pobal will seek evidence that the engagement with Tusla has commenced before the first payment is made to the successful applicant.  SCHOOL AGE CHILDCARE

 

SCHOOL AGE CHILDCARE

Strand C

Creation of new school age places

 

Expansion of an existing facility

 

Relocation of an existing facility to meet increased demand.

 

Setting up of a new facility to meet demand.

 

Minimum grant of €10k

 

Maximum grant of €20k 

 

All applicants must have a DCYA Reference Number for the facility which is the subject of the Strand C application. Applicants who received funding under SAC 2017-2019 are not eligible to apply.

 

The application must be for capital works; however, equipment can be included. The minimum amount of grant towards the total cost of equipment is 10% of the capital amount applied for.  

 

In relation to relocation and expansion the minimum number of new places to be created is 8 for a new service the minimum number of new places is 11.

 

More information on Strand B: Maintenance 


Community owned Early Learning and Care Services and School Age Childcare services will be eligible to apply for a grant which will assist them to meet requirements and expected standards in relation to the facilities that they provide for children.  In particular, to ensure that the facilities provided meet all regulatory requirements. 
Eligible services will be able to apply for a grant from between €250 and €1,200 for eligible items that they have purchased or intend to purchase before the 31st October 2020.  
Items must be purchased between the 1st March and 31st October 2020.  
A list of eligible items will be available for selection on the application form.  
Sample of items
• Electrical Wiring
• Fire Safety equipment and repairs
• Maintenance Works on Heating systems (oil/electrical/gas) Maintenance of Ventilation systems  Roof repairs
• Window repairs
• Door repairs
• Flooring
• Toileting and Sanitary Facilities
• Kitchen Equipment
• General painting and decorating
• Waste Disposal Equipment
• Security systems for entering and leaving the building for child safety
• Storage
• Indoor furniture


To be eligible and access the application form, applicants must have a DCYA reference number. 
Applicants will be required to agree to a specific list of terms and conditions which will be included on the application form.  This is in effect represents the grant agreement (contract) between DCYA/Pobal and the applicant.
                                                                                            

                                                                                           PREPARATIONS FOR CAPITAL FUNDING 2020
All early learning and care services and school age childcare services must register with Tusla.   
It is a legal requirement for all early years services proposing to operate from the 30th June 2016 to make application under section 58D (2) of The Child and Family Agency Act 2013, at least 3 months before it is intended to commence operation. (Except in the case of a Temporary early years’ service in which case at least 21 days’ notice must be given).
Registration of school age childcare services is a mandatory legal requirement for providers of school age provision from the 18th February 2019. 
• Existing Early Learning and Care Services (ELCs) and School Age Childcare Services (SACs) are required to be registered with Tusla in order to receive a grant agreement or grant payment on behalf of DCYA from Pobal.  
• For new services (ELCs and SACs), if registration cannot be completed in line with the capital grant scheme application timeframes, the new service provider will be required to provide evidence that they have commenced the registration process with Tusla.   This evidence will be required as part of the service registering on the new Early Years Platform. 
• New services are encouraged to complete their registration process with Tusla as a matter of urgency. 
 
DCYA Reference Number
• All applicants will require a DCYA reference number to access the online application form which will be available on the Pobal PIP system.
• The DCYA reference number must be for the facility which is the subject of the application
• If an early learning care service or school age childcare service is relocating their services, they must register the new facility with Tusla and apply for a new DCYA reference number. 
 
Rental Agreements, Lease Agreements and Licence Agreements
Applicants who do not own the building/property where their service is provided
Applicants applying funding under Strand A (Increase in childcare places for children from 0 to 2yrs and 8 months) and Strand C (increase in school age childcare places) must attach a copy of one of the following to their application form:
• A Lease Agreement
• A Rental Agreement
• A Licence Agreement.
For applicants who are providing a licence agreement, the applicant must also provide a “letter of comfort” from the relevant Bishop/Church Body/Accountable Officer e.g.  in a Local Authority, stating that the premises can be used by the applicant for the purpose of an early learning care service and/or school age childcare service for next five years up to the 30th June 2025.  
If an agreement is out of date, the applicant must attach a letter from their landlord indicating they are willing to enter into an agreement (rental/lease/licence) and giving the applicant permission to carry out the works should the application be successful.  
If it is a new service and the legal rental/lease/licence agreement process is not ready in time for the application process, the applicant must attach a letter from their landlord indicating they are willing to enter into an agreement (rental/lease/licence) and giving the applicant permission to carry out the works should the application be successful. 
 
Duration of rental/lease and licence agreements
It is important to note that there are specific requirements in relation to the duration of an agreement depending on the size of the grant.

   

Grant Amount

Duration of Agreement

Grants up to €20,000

3 years after the approval date

July 2023

Grants from €20,001 to €49,999

4 years after the approval date

July 2024

Grants from €50,000 or more

5 years after the approval date

July 2025

 

 

Applicants to seek legal advice from a solicitor on drawing up a suitable licence agreement or rental or lease agreement. 
It is the responsibility of applicants to instruct their solicitors and to ensure that any legal agreements that they enter into are appropriate to their individual circumstances.
While the precise wording of any licence agreements is a matter for applicants and their respective solicitors, licence agreements should include the following information which may be subsequently checked by DCYA/Pobal. 

• The name and/or address of the facility/proposed facility 
• Names of all the groups that are party to the agreement – including a signature of a representative of each group 
• The responsibilities of each of the parties to the agreement for example: insurance, liability insurance, maintenance, cleaning 
• Details of any times when the facility is available to each party and any access arrangements
• The period for which the licence is effective – open ended or for a minimum of 5 years 
• Any limits on the purposes for which the facility can be used
• Any joint management arrangements – management boards, financial contributions and any joint bank account 
• Any charging/funding arrangements for the use of the facilities – including who sets fees or rent and who pays them 
• Any dispute resolution arrangements or forfeiture clause 
 
Partnerships 
Some standalone school age childcare services may involve partnership arrangements e.g. the school age childcare service is a joint venture between the school age childcare provider and the school or community organisation.   In other words, both parties are jointly responsible for the managing and delivering of the school age service.   In such cases, this partnership arrangement must be put in writing and agreed by both parties.  This agreement should include information on the financial management and employment arrangements for the school age childcare service and details on the roles and responsibilities of each partner. 
If a standalone school age childcare service provider rents or leases a room(s) from a school or community organisation or local authority, this is not considered as a “partnership”.    This is a business arrangements and involves a rental/lease license agreement only. 
 
Planning Permission
All applicants must consider if their proposed project requires planning permission from their Local Authority.   Applicants should seek advice from their Local Authority or other expertise such as their architect or engineer.   
 Applicants will be required to provide the planning permission number on their application form or to enter the date that planning permission has been applied for
If planning permission is not required, the applicant will be required to state the reason why planning permission is not required.
Universal Design
All early learning and care services and school age childcare services are required to follow the Universal Design Guidelines in the refurbishment, renovation and building of facilities. Applicants are required to confirm that they have read the guidelines and will take account of these in their projects.
  

Evidence of Need 
All applicants must explain concisely and clearly how they have identified the need to create additional places for children from 0-2 years and 8 months and or school age childcare places. Include information on current waiting lists and demand for places.   Reference any analysis in relation to current services in the local area undertaken by the local City/County Childcare Committee or by the owner(s) of childcare services.   Include any relevant statistical information on the population and geographical area serviced by the facilities or proposed new facility.  Include any relevant references from independent reports or evaluations.    
 
Quotations
Applicants to Strands A and C must attach a quotation from an independent supplier for each item that they intend to purchase with their grant. 
Applicants to Strand B must retain quotations from independent suppliers for each item that they have purchased in relation to eligible costs claimed as part of this grant. 
• Small items which can be purchased from the one supplier, for example, small pieces of equipment, can be included on the one quotation.
• All applicants must comply with public procurement guidelines.  (www.ogp.gov.ie/)

Conflicts of Interest
A conflict of interest is any form of personal interest, which may impact (or be perceived by others as impacting) upon your impartiality when selecting a supplier/contractor. Personal interest includes cases where a relative or another person connected to your organisation tenders or quotes to provide goods or services to your organisation.
 
www.etenders.gov.ie . In addition the Charities Regulator has useful information in relation to Managing Conflicts of Interest – see Link
 https://www.charitiesregulator.ie/media/1417/managing-conflicts-of-interest-may-2018.pdf

 Evidence of co-funding
In some cases, the total project cost will be greater than the grant.  Under Strand A and Strand C applicants will be required to provide evidence that they have this additional funding in place.   Acceptable evidence includes one or more of the following:

• Bank Statement showing the additional funding required

• Letter of Offer/Contract from another funder

• Loan Agreement from a financial institution e.g. bank or Credit Union
 

Appropriate Outdoor Play Areas 
 Age appropriate outdoor area for school aged services i.e. sufficient space to undertake physical activities such as football, cycling, running, participation in group/small team games.
Age appropriate equipment i.e. equipment which meets the needs of children and facilitates age appropriate programme of activities, group activities, own time and relaxation. For example, for school age services, gaming equipment, computers, sofas, etc., would be considered eligible. 
 
General Data Protection Regulations (GDPR) 
City and County Childcare Committees must remind applicants in relation to their obligations and responsibilities in relation to processing personal data.
The personal information that will be requested as part of the application form and process is as follows:
• Primary contact name and e-mail address for the application;
• Lease or rental or licence agreement details for the early learning and care service and or school age childcare service premises; 
• Permission from the owner of the premises to carry out the works;
• Applicants’ board/committee details and relevant experience to managing early learning and care services and/or school age childcare services.
• Information provided in quotations.
Please refer to the Data Protection Commission for additional information in relation obligations in relation to GDPR.  Here is a link to their website: (www.dataprotection.ie)

Other Frequently Asked Questions 
• An applicant can make an application for a capital grant for early years and school age services using the same application form, provided that both services have the same DCYA reference number and are located in the same premises.
• Applicants who received an Early Years and/or School Age Capital grant for expansion between 2017 and 2019 will not be eligible to apply for funding in 2020 under Strand A and Strand C.  When an applicant enters their DCYA reference number, only eligible applicants will be able to proceed with the application form.  
• An applicant may contact Pobal if they believe they are eligible to apply and where the IT system (PIP) is not allowing them to access an application form.  
 
Contact Pobal on 01-5117222 or This email address is being protected from spambots. You need JavaScript enabled to view it.  or Fingal County Childcare Committee on 01-4851727 or This email address is being protected from spambots. You need JavaScript enabled to view it.
• Early Learning and Care Services or School Age Childcare Services who own multiple facilities can only make 2 applications under Strand A and C. 
• Community owned Early Learning and Care Services and School Age Childcare services can apply for a grant for under Strand B, for each facility that they own. 
• All applicants are required to ensure that they are tax compliant.
• If an applicant is registered for Value Added Tax (VAT), the grant awarded will be net of VAT.

• Only applications submitted via the online system (PIP) will be accepted and considered for funding.

• Only applications received with the specified opening and closing dates will be considered for funding.

• To submit an application form online, all the mandatory questions must be answered by the applicant.  If an applicant fails to complete a mandatory question, the question will be highlighted in red for the applicant to review and complete.
• Applicants will be able to edit and amend their application form as often as they like until they click “submit”.   Once the application form is submitted the applicant will no longer be able to edit their application form. 

Note: The online system will allow you to draft multiple application forms under Strand A and C however the online system will only allow you to submit two application forms

IMPORTANT DATES

*These are provisional and subject to change - (Due to Covid-19, deadline date TBA)

Closing date for DCYA Reference Numbers COB 25th March 2020

Open for online applications Anticipated go-live date is Friday 28th February 2020 @ 12o’clock *

Closing date for online applications Anticipated closing date is the 27th March* 2020 @ 3pm*

Notifications to all applicants on the outcome of their application Week commencing 29thJune, 2020

Expenditure Report to Pobal No later than 30th November 2020